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Terms of Use

Last updated: April 23, 2026

These Terms of Use ("Terms") govern your access to and use of the websites, web applications, mobile applications, and online services operated by ParaFort LLC, a California limited liability company, doing business as ZentroBiz ("ParaFort," "ZentroBiz," "we," "us," or "our"), including any content, functionality, client portals, or tools offered on or through zentrobiz.com and any associated subdomains (collectively, the "Services"). "ZentroBiz" is a product name and doing-business-as designation of ParaFort LLC, which is the legal entity that contracts with you under these Terms.

By accessing or using the Services, you agree to be bound by these Terms. If you do not agree, you must not use the Services.

1. Eligibility & Accounts

You may use the Services only if you:

  • Are at least 18 years old (or the age of majority in your jurisdiction), and
  • Have the legal capacity to enter into a binding agreement, and
  • Comply with these Terms and all applicable laws.

Certain features (such as client portals or firm dashboards) may require you to create an account. You agree to provide accurate, current, and complete registration information, maintain the security of your login credentials, promptly update your information if it changes, and notify us immediately of any unauthorized access to your account.

2. Relationship with Professional Services

ZentroBiz is software. We do not provide legal, tax, or accounting advice, services, or representation. Any professional services (tax preparation, bookkeeping, payroll, advisory, entity formation, etc.) are provided solely by the firms that use ZentroBiz, not by ZentroBiz itself. Those firms are independent entities and are not employees, partners, or agents of ZentroBiz.

3. Permitted Use & Acceptable Use

You may use the Services only for lawful purposes and in accordance with these Terms. You agree not to:

  • Use the Services in violation of any applicable law or regulation
  • Upload or transmit any content that is unlawful, fraudulent, defamatory, harassing, threatening, abusive, obscene, or otherwise objectionable
  • Upload or transmit viruses, malware, or other harmful code
  • Attempt to gain unauthorized access to any systems or networks
  • Probe, scan, or test the vulnerability of the Services
  • Interfere with, disrupt, or overload the normal operation of the Services
  • Reverse engineer, decompile, or attempt to derive any source code, except to the extent permitted by law
  • Use any automated means (such as bots or scrapers) to access the Services without our prior written consent
  • Misrepresent your identity or the identity of your organization
  • Misuse any third-party integration connected to the Services, including by (i) sending spam, unsolicited commercial messages, or messages in violation of anti-spam, anti-robocall, or telecommunications laws; (ii) scraping, harvesting, or extracting data from a third-party provider beyond what the integration is intended to support; (iii) accessing accounts or data you are not authorized to access; or (iv) using the integration in a manner that violates the third-party provider's terms of service, developer policies, or acceptable use policies
  • Attempt to bypass, disable, or circumvent any security, access control, authentication, rate-limiting, or usage-restriction mechanism of the Services or of any connected third-party service

4. User Content & Data

You may upload, submit, or store documents, information, client data, and other materials through the Services ("User Content"). You retain all rights to your User Content, as between you and ZentroBiz. By using the Services, you grant ZentroBiz a non-exclusive, worldwide, royalty-free license to host, store, process, display, and transmit User Content solely as necessary to operate, maintain, improve, and provide the Services.

5. Intellectual Property

The Services, including all software, source code, interfaces, design, text, graphics, logos, icons, images, and other content (excluding User Content), and all associated intellectual property rights, are owned by ZentroBiz or its licensors and are protected by copyright, trademark, and other laws. All rights not expressly granted in these Terms are reserved by ZentroBiz.

6. Third-Party Integrations

The Services may integrate with third-party platforms and APIs, including Google (Gmail, Google Drive, Google Calendar, and Google Sign-In), Microsoft (Outlook, OneDrive, Microsoft 365 / Microsoft Graph, and Azure AD / Microsoft Entra ID), Zoom, Telnyx, and other accounting, document, payment, e-signature, and communication providers (each, a "Third-Party Service"). When you elect to connect a Third-Party Service, you authorize ZentroBiz to access, receive, transmit, and use data from that Third-Party Service solely as necessary to provide the features you have enabled and in accordance with our Privacy Policy.

Our access to any Third-Party Service is limited to the permissions, scopes, and data you (or, where applicable, your organization administrator) expressly grant through the Third-Party Service's authorization flow. You may revoke any integration at any time through in-product integration settings or directly with the Third-Party Service provider. Your use of a Third-Party Service through the Services is also subject to that provider's own terms of service and privacy policies, which you are responsible for reviewing.

All collection, use, storage, sharing, and deletion of personal information — including data obtained through Third-Party Integrations — is governed by our Privacy Policy. In the event of any conflict between these Terms and the Privacy Policy regarding the handling of personal information or data obtained through Third-Party Integrations, the Privacy Policy shall govern.

6.1 Third-Party Services and Availability

Certain features of the Services depend on the availability and functioning of Third-Party Services (including, without limitation, Google, Microsoft, Zoom, Telnyx, payment processors, and cloud infrastructure providers). Third-Party Services may modify, deprecate, rate-limit, suspend, or discontinue their APIs, features, or service terms at any time, with or without notice. We do not control and are not responsible for any such changes, outages, errors, or discontinuations by Third-Party Services, or for any disruption, delay, loss, or damage arising from them. ZentroBiz will use commercially reasonable efforts to maintain affected features, but makes no guarantee of continued availability of any feature that depends on a Third-Party Service, and may modify, suspend, or remove affected features to the extent necessary to comply with a Third-Party Service's requirements or to protect the integrity and security of the Services.

The Services may also include links to third-party websites. ZentroBiz does not control and is not responsible for any third-party websites, their content, or their privacy practices.

7. Paid Features & Subscriptions

Certain features of the Services may be offered only under a separate subscription, order form, or service agreement ("Subscription Agreement"). In the event of any conflict between these Terms and a signed Subscription Agreement, the Subscription Agreement will control with respect to the subscribed services.

8. Privacy

Your use of the Services is also governed by our Privacy Policy and Cookie Policy, which explain how we collect, use, disclose, and safeguard your personal information, including information obtained through Third-Party Integrations. By using the Services, you acknowledge that you have read and understand those policies. In the event of any conflict between these Terms and the Privacy Policy regarding the collection, use, disclosure, retention, or deletion of personal data, the Privacy Policy shall govern.

9. Disclaimers

To the maximum extent permitted by law, the Services are provided on an "AS IS" and "AS AVAILABLE" basis, without warranties of any kind, whether express, implied, statutory, or otherwise. ZentroBiz specifically disclaims any implied warranties of merchantability, fitness for a particular purpose, non-infringement, and any warranties arising out of course of dealing or usage of trade.

10. Limitation of Liability

To the maximum extent permitted by law, ZentroBiz will not be liable for any indirect, incidental, consequential, special, punitive, or exemplary damages, including lost profits, lost revenue, lost data, or business interruption, arising out of or in connection with your use of the Services. Our total aggregate liability arising out of or relating to the Services or these Terms will not exceed the greater of (a) the amounts you have paid to ZentroBiz for the Services in the twelve (12) months preceding the event giving rise to the claim, or (b) one hundred dollars (US $100).

11. Indemnification

You agree to indemnify, defend, and hold harmless ZentroBiz, its members, managers, employees, and agents from and against any claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to your use of the Services, your User Content, your violation of these Terms or any applicable law, or your violation of any third-party rights.

12. Changes to the Services & Terms

We may update or modify the Services at any time, including by adding, removing, or modifying features. We may also update these Terms from time to time. When we do, we will update the "Last updated" date at the top of this page. Your continued use of the Services after any changes become effective constitutes your acceptance of the revised Terms.

13. Termination and Suspension of Integrations

We may suspend or terminate your access to the Services at any time if you violate these Terms or any applicable law, if we believe your use poses a risk to ZentroBiz, our customers, or others, or for any reason upon reasonable notice, where permitted by law. You may stop using the Services at any time.

Without limiting the foregoing, we reserve the right to suspend, restrict, disconnect, or terminate your access to any Third-Party Integration connected to the Services if we detect or reasonably suspect misuse, abuse, security risk, fraud, or violation of these Terms, our acceptable use policies, or the terms, policies, or developer requirements of a Third-Party Service. We may also be required to suspend, modify, or revoke access to a Third-Party Integration in response to a request, direction, or policy change from the applicable Third-Party Service provider, or in order to comply with applicable law, regulation, or legal process. Where reasonably practicable and permitted by law, we will provide notice of such suspension or revocation.

14. Governing Law & Dispute Resolution

These Terms are governed by the laws of the State of California, without regard to its conflict of laws principles. Any dispute arising out of or relating to these Terms or the Services will be resolved in the state or federal courts located in California, USA, and you consent to the personal jurisdiction and venue of such courts.

15. Contact Us

If you have any questions about these Terms, please contact us at:

ParaFort LLC (doing business as ZentroBiz)
Attn: Legal Department
9175 Elk Grove Florin Road, Suite 5, Elk Grove, CA 95624
United States
Email: legal@zentrobiz.com
Support: support@zentrobiz.com
Website: https://zentrobiz.com